Paid · $26,000

Invoicing software for marketing agencies

Agency cash leaks in billing: work never invoiced, overages never charged, retainers sent late. Bill every kind of work from what the client signed and get paid on time, starting the day they sign.

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Why it matters

Generic invoicing bills line items. You are billing a relationship you want to keep for years.

Cash starts the day they say yes.

The first invoice goes out on approval, not when someone gets to it.

Extra work gets paid for.

Overages are quoted and paid up front, so scope creep stops eating margin.

Easy for the client to pay.

A pay link, automatic receipts and reminders. You chase less.

Add time tracking and hourly invoices pull from approved entries. Deleted lines return to unbilled.

What you get

Paid before the work starts

Retainers are billed in advance, every period, on your schedule.

Extra work, paid up front

Clients pay for overages before your team does the work.

No hours left unbilled

Approved time for hourly clients goes straight onto the invoice.

Clients see what they bought

A clear statement of what each retainer delivered makes renewals easier.

Paid faster

One link to pay, receipts sent for you and reminders that go out on time.

Books that stay clean

Payments reach your bookkeeper without the month-end scramble.

Compared

Invoicing in Verbial vs FreshBooks

Generic invoicing bills line items. Agency billing is four models at once: retainers in advance, pre-paid overages, hourly in arrears and media pass-through. The models are the product.

CapabilityVerbialFreshBooks

Retainers in advanceNative, first invoice raised on approvalA recurring invoice you configure

OveragesQuoted, pre-paid, cap rises then resetsManual line item

Media pass-throughExcluded from revenue and marginCounted as revenue

Usage statementsWhat the retainer bought, by departmentNot available

Hourly billingFrom approved time, deletions return to unbilledBasic time import

Bookkeeper handoffReconcile in Verbial, then QuickBooksAccounting export

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Plans

Build a stronger agency.

Start with Starter, or talk to us about Growth and Enterprise.

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Works with

Better together, and nothing falls between them.

85% of retainerTime trackingAdd invoicing and approved hours become invoice lines for hourly clients and usage statements for retainers.See time tracking →Drafted by AIProposalsAdd the CRM and every proposal starts from the deal's value and term.See proposals →3 deals won todayCRMAdd proposals and a won deal becomes an accepted proposal and first invoice. Nothing falls between.See the CRM →

Common questions

How should a marketing agency invoice retainers?

Invoice the retainer in advance each period, send a usage statement showing what was delivered by department, and bill any overage before the extra work happens.

Can clients pay online?

Yes. Every invoice email carries a pay link for bank transfer, USDC or USDT. Card payments are recorded through Stripe, with a branded receipt on confirmation.

Does it connect to QuickBooks?

Yes. Every paid invoice and payment posts to QuickBooks Online, keyed on the invoice number so nothing is duplicated.

What about overdue invoices?

Reminders go out on the due date and a week later. Overdue clients show on the account manager's dashboard.

Start with invoicing. Add the rest when it earns its place.

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